One system for a gym or sports club: members, packages, classes and bookings, billing, a turnstile that only lets paid-up members in, and the accounts, HR and payroll behind it.
Gym ERP runs a club from the front gate to the books. Members join on a package, monthly through to lifetime, or come in on a guest pass, and the club also bills classes, personal training, hourly bookings of its spaces, monthly rentals and a kids' summer camp, each through its own invoice. Payments are recorded as cash, card, bank transfer, cheque or online, with proof attached for transfers, and prices on a paid invoice are locked to anyone without override rights. The gate is tied to all of it. A ZKTeco reader and turnstile check every card against a list kept by a small service at the club, updated the moment a member pays or lapses, so a paid-up member is in within a second and someone who has not paid is not, even while the internet is down. Every tap is queued at the club and sent on, so attendance survives an outage. Behind the front desk, invoices, payments, expenses and payroll post themselves to a double-entry ledger, and the same system handles employees, shifts, leave approvals, appraisals, recruitment and a payroll that works out EOBI, provident fund and income tax. A sales and support inbox, a lead pipeline, complaint tickets and an enquiry form for the club's website sit alongside, and the figures on the dashboard open onto the records behind them.
A ZKTeco G3 Pro reader and turnstile check each card against a list kept at the club and updated the moment a member pays or lapses. Paid, active members are in within a second, the gate keeps deciding when the internet drops, and every tap is queued so attendance is never lost.
Packages from monthly to lifetime with registration fees, guest passes, classes, personal training, hourly bookings of your spaces, monthly rentals and a kids' summer camp, each billed through its own invoice type.
Record cash, card, bank transfer, cheque or online payments, with proof required for transfers, and print invoices as PDF. Prices on a paid invoice are locked to anyone without override rights, and daily and yearly collection reports export to PDF.
Invoices, payments, expenses and payroll post to a double-entry ledger on their own. Entries must balance to the cent, closed months stay closed, mistakes are voided with a reason, and the trial balance, profit and loss and balance sheet are always current.
Employees, shifts, leave with manager then HR approval, appraisals, recruitment, onboarding checklists and a self-service page for staff. Payroll handles EOBI, provident fund and slab income tax, issues payslips as PDF and posts to the books.
A sales and support inbox, a lead pipeline, complaint tickets with response-time targets, and an enquiry form and chat widget for your website, so every enquiry lands in one shared place.
Gym ERP is in development. Book a call to see it early.
